Youth camps and retreats

Three hundred young people, and nobody forgotten

Young runs a camp end to end: registrations and their payment, the teams, the programme, the games, the rooms and every young person's health form. On site, everything is recorded from a phone. When you get back, the books are already right.

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Scoring, out in the field
Offline · 2 waiting
Activity
Bible quiz · round 2
Team
The Torches
Points+120
Confirm

Big buttons, one team at a time. Held in one hand, standing up, between two events.

The scoreboard
1
The Lions
340 pts
2
The Eagles
300 pts
3
The Torches
265 pts
4
The Shepherds
250 pts

It recalculates for the whole camp, and goes up on the big screen.

This demo illustrates the module. In the console the ranking moves the moment a leader confirms a round. And if the network is down, the entry waits and sends itself later.

Before you leave

Leave knowing, not hoping

A camp is won a week earlier, in the lists. Who is actually coming, who has paid, who is allergic to what, and who sleeps where. Young brings those four answers together and puts them in your hands before the bus leaves.

Sign up online, or at the desk
A young person registers from their phone, or a leader registers them. Payment is by card or in cash at the office: either way, the income goes to the accounts.
The health form, encrypted
Allergies, treatments, who to call, parental consent. Health data is encrypted and opens only to authorised leaders, never in a document that gets passed around.
Sleeping arrangements, and the rule that says no
You assign rooms by hand, because no algorithm knows your families. But a girls' room turns a boy away, and tells you why.
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During the camp

A yard, the sun, and a network that drops

This is where office tools stop. Young is built for the place the camp happens, not the place it was planned.

Points in three taps
The activity, the team, the points. With no network the entry queues up and sends itself when the signal returns: nobody copies out a notebook in the evening.
Four games, ready to run
A live Bible quiz, a QR checkpoint trail, a knockout tournament, and a jury with a public vote. Scores reach the scoreboard without being retyped.
The ranking, in front of everyone
Individual and by team, for the day or for the whole stay. It goes on screen, and it prints to be pinned on the dining hall wall.
After the camp

A camp leaves a trail. It may as well be a good one.

Three questions remain: what the camp cost, who was there, and what you do again next year. Young answers them without anyone piecing it back together.

The money, in double entry
Every paid registration becomes an accounting entry, in its own income category. The treasurer discovers nothing three weeks later.
The leader's binder
Their teams, the rooms, the day by day programme and the numbers to call, in one document to take along. With no medical data: that stays in the emergency sheet.
The young person, not just the camp
Each young person keeps their teams, points and attendance from one edition to the next. You see who comes back, and who stopped coming.

What this module does, and what it does not do yet

A camp is too short to find out on site that a promise was empty. Here is the exact list.

Already here
  • Registration online and at the desk, payment by card or in cash
  • Encrypted health form and parental consent
  • Teams, programme, and a scoreboard for individuals and teams
  • Bible quiz, checkpoint trail, tournament, jury and public vote
  • Field scoring that survives a network outage
  • Rooms with a single sex rule, and income sent to the accounts
  • Leader's binder, team lists and emergency sheet, ready to print
Not yet
  • A parent space to follow their child during the stay
  • An app for the young people themselves, with their own ranking
  • The camp photo album and the memories to take home

The next camp starts with a list

Create the stay, open registrations, let the health forms come in. The rest follows, all the way to the accounts.

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